How to Develop a Credit Policy

How to Develop a Credit PolicyA credit policy explains how a company will manage lines of credit for client accounts and what procedures to follow for severely outstanding invoices. It helps a business promote a robust foundation for its working capital level.

Defining a Credit Policy

Unlike personal credit scores, business scores range from 0 to 100; the scores from the FICO Small Business Scoring Service range from 0 to 300. According to the U.S. Small Business Administration, a first step to establishing business credit is to sign up for a Dun & Bradstreet (DUNS) number for each business location.

There are three components to a company’s credit policy. First, develop an effective system of following up on past-due invoices. Second, define when, how much, and the terms of credit extended to customers. Third, establish how the business underwrites a client’s creditworthiness and put guidelines in place to determine when to increase or decrease lines of credit for clients.

Memorializing a Company’s Credit Policy for External and Internal Uses

The reason why it’s so important to have a credit policy in writing is because 6 in 10 workers in large American business workplaces have found it challenging to get information from their fellow co-workers, according to a report by YouGov and Panopto. This same report found that processes that are not documented result in employees wasting an average of 5.3 hours/week either looking for the right person or waiting for a response.

Internally, it enables employees to understand the policy inside and out, creating more efficient workers. Externally, it sets clear ground rules and reduces the likelihood of mismatched customer expectations.

Considerations Before Writing Out a Credit Policy

Depending on the interest rate environment, clients may have a hard time obtaining financing. If they are able to obtain financing in a high-interest rate environment, it will come with a higher cost for the customer. The business may need to have more stringent policies.

Terms of Sale May Not be One-Size-Fits-All

It is imperative to explain how payment terms work before the company engages with clients. Be it net 15, 30, or 60 days, etc., consider how payment timeframes may incentivize pre-payment or early payment discounts. From there, determine when and how the company takes action to deem when payment is “delinquent,” and when it’s considered uncollectable and finally written off and sold to a debt collector.

Depending on the size/revenue/etc. of the company writing the policy, it is not ideal to treat smaller companies the same as larger/more established companies. For example, giving a company a net 45 term versus a net 30 or net 15 has two available outcomes.

Larger companies may be able to pay faster, but if they are given more time to pay, it can negatively impact the receiving company’s cash flow. And while giving small companies similar terms can create more goodwill, it also can cause a company to take it for granted. This presents the potential to never receive payment for outstanding invoices if the small business faces bankruptcy. Similarly, depending on the type of business and/or sector it’s in, risk should be rated appropriately.

Determine Roles/Responsibilities

Ensure each department and person within each department has a defined role within the credit approval process. The sales department can help craft payment terms to reduce late payments and maximize sales. The credit department can handle reviewing to extend, lower, and increase credit limits. The accounts receivable (AR) department should follow up on late invoices, collect payments, and record incoming payments.    

While there’s no boilerplate form for a business’ credit policy, having a policy in place will help a business navigate its internal and external needs more effectively.

Sources

eBook: Valuing Workplace Knowledge

https://www.sba.gov/business-guide/plan-your-business/establish-business-credit

Marrying a Non-U.S. Citizen? No Tax Honeymoon for You

Marrying a Non-U.S. Citizen? Taxes for Marrying a Non-U.S. CitizenMarriage is a major life event. One that comes with all kinds of change, including financial. After getting married, there is so much to consider, from merging bank and brokerage accounts to setting up a will; from changing your withholding to updating retirement account beneficiary forms. If this seems like a lot to consider, it’s important to keep in mind that when a U.S. citizen marries a non-U.S. citizen, the situation gets even more complex.

Among some of the more complex tax considerations of mixed citizenship marriages are gift and estate taxes, which we will dive into below.

Gift and Estate Tax Overview

Before getting into the details on non-citizen spousal situations, here is a recap of the basics on U.S. estate and gift taxes. In the United States, estate and gift taxes are essentially a type of transfer tax, with the tax paid by the giver. Tax rates range between 18 percent and 40 percent of the assets transferred, but there are exemptions (with lifetime limits) that can reduce or even cancel out these taxes. Currently, the lifetime exemption is $13.61 million per person; however, this is set to drop to about $7.5 million starting January 1, 2026.

Gifting – No Free Ride in Marriage

When both spouses are U.S. citizens, there is an unlimited gift tax exemption, meaning no gift tax period. In the case where the recipient spouse is a U.S citizen, this still applies; however, when the spouse receiving the gifts is a non-U.S. citizen, then it’s different.

In the case where the U.S. spouse gifts to the non-citizen spouse, there are annual limits. For 2024, the annual aggregate limit for tax-free gifting is $185,000. Gifting beyond this amount starts to eat into the total lifetime exclusion.

Leaving Assets to Heiring Spouses

Leaving a bequest to a non-citizen spouse is very similar to gifting in that it also does not benefit from the uncapped marriage exemption. When a U.S. citizen dies and leaves assets to the non-citizen spouse, the estate tax can apply. After using up the lifetime limit, taxes on these bequests can be up to 40 percent. While each situation it unique, estate planning maneuvers such as setting-up trusts can prevent or mitigate the tax hit.

Reporting Requirement – It’s About More Than Just Paying Taxes

The concept of not needing to pay tax due to exemption limitations or gift/estate tax strategies is distinct from the reporting requirements. Here, the reverse situation is the tricky one: When the non-U.S. citizen makes a gift or bequest to the U.S. spouse. Despite having no tax implications, the U.S. spouse may need to comply with informational reporting requirements if the gifts or bequests are technically foreign-sourced and more than $100,000 (in any given year). Failure to comply with reporting standards can yield serious penalties.

Gift-Splitting is Different

Gift-splitting is a technique that allows a married couple to pool their individual annual gift limits and give more tax-free money to the same person. For example, each spouse gets an annual gifting limit of $18,000 they can give to any one recipient (per calendar year), without any tax considerations or use of the lifetime limits. Gift-splitting lets each spouse give this amount to the same person, effectively doubling the amount they can give together to any one person to $36,000. This is not allowed when one spouse is a non-U.S. citizen.

Conclusion

In the end, there is almost always an issue when the U.S. citizen spouse gifts or bequests to the non-U.S. citizen spouse (not the other way around). Keep these details in mind when tax planning and you’ll be on the right path. Also, it’s important to remember that these are the U.S. tax rules and regulations. Any tax implications for the non-U.S. citizen spouse in their country is beyond the scope of this article.

6 Financial Tips for New Dads

6 Financial Tips for New DadsThere are probably few things as exciting and daunting as becoming a new dad, especially when it comes to finances. But we’ve got you! Here are a few tips to help you turn those challenges into opportunities as you walk this new life path.

Create a Budget

This is probably super obvious, but here’s a way to break it down into sections so you’ll have a roadmap.

  • Look at current finances. This includes income, checking, and savings.
  • Plan for new expenses. Make an exhaustive list of everything you can think of that your baby might need.
  • Prioritize and cut. Identify these areas, then make hard decisions about where you need to change things for your new reality.
  • Launch into the changes. Keep tabs on how you’re doing as your life evolves and adjust as you deem necessary.

Review Your Insurance

First thing, add your baby to your health insurance plan so you’ll be covered for doctor visits, vaccinations, and anything else that comes along. Next up, update your life insurance plan – you’ll likely need to increase your coverage. It’s not just about you anymore. It’s about making sure your family’s financial future is secure. If you don’t have a life insurance policy, it’s time to get one.

Start a Savings Account for Your Child

Opening an account for your baby will help ensure a solid financial future. Look for accounts with good interest rates so you can build a nest egg over time. But wait, there’s more – college! Mind-boggling, yes, but necessary. A 529 plan is a great option because it’s designed specifically for future education and comes with tax advantages. Don’t put this on the back burner!

Set Up an Emergency Fund

Life happens. Unexpected things can pop up at any given moment. A car repair. Your HVAC breaks down. A trip to the ER in the middle of the night. Start small. Set aside a few dollars each month. This way, you won’t have to dip into your savings or use a credit card. Not that this is unwise, of course, but having some non-APR padding in your life provides the peace of mind you’ll undoubtedly need during this amazing, uncertain period of your life.

Plan Your Parental Leave

Make sure you understand all the details about your company’s policies. When you have digested it all, make sure your budget includes resources for your time away. If you’re an entrepreneur, add this to your overall budget. Yes, you’ll have to cut back on spending, but your child’s first few days and months? You can’t put a price on that.

Consult a Professional

If you feel you need extra assistance charting these unknown waters, bring in the pros. Your accountant is a great person to start with. Just talking things out with a human face-to-face might give you the comfort you need to put one foot in front of the other.

Navigating parenthood, specifically as a dad, is one of life’s most important jobs. Make sure you have all the right tools with you as you begin this awesome journey.

Sources

7 Financial Planning Tips for New Dads in 2024: Preparing for Parenthood

‘Master’ The Augusta Rule and Save Money on Your Taxes

 Augusta Tax Rule, short term rental taxesAnyone who lives in a highly seasonal tourist destination knows you can make money on short-term rentals during events and festivities in your city or town. Think high concentration, short-term, tourist-driven events such as horse racing season in Saratoga Springs, N.Y., or The Masters Tournament in Augusta, Ga.

As a result, it is common for locals to get out of dodge and rent out their place during these highly lucrative periods. Typically, this is just for a very brief period while they are on vacation somewhere else themselves, for instance.

Given these circumstances, Congress realized it does not make sense to tax rental income for very short-term periods the same way that long-term rentals are taxed. In response, the government passed the Section 280A exclusion, often called the Augusta Rule in reference to the famous Masters golf tournament.

For the remainder of this article, we will look at the Augusta Rule in more detail and provide practical considerations for taxpayers.

The Augusta Rule, aka the Section 280A Exclusion

At its core, the Augusta Rule creates an exclusion to the concept that real estate rental income is always taxable. Per Section 280A, renting out your residence for 14 days or less, you are exempt from reporting the rental income. This also means no deduction for rental expenses. So, it is like it never happened from a tax perspective. As soon as you rent out that residence for 15 days or more, this exception no longer applies.

Note, it does not matter why you rented out your residence. There is no need for it to be related to an event or any special occasion.

Technical Workings of the Augusta Rule

While the basic rule itself is quite simple, there are details you need to meet in order to qualify for the exclusion – in addition to the 14-day time limit.

  • The property must be a home or similar. This means the property must be a “dwelling unit” per IRS definitions, meaning houses, apartments, condos, etc. (although houseboats do qualify).
  • The rental price must be reasonable. Look at comparable rents in the area to get an idea of what to charge. Luckily, this is easy today with Airbnb, VRBO, etc.

Practical Considerations

First, the above rules only apply to federal income taxation. State and local tax regulations may differ, so make sure you are up to snuff on these for your area.

Second, just because the IRS does not consider this kind of rental activity a real estate business does not mean you are exempt from local, state, or other business licensing or permit needs.

Conclusion

Qualifying under the Augusta Rule can be a wonderful way to save taxes. It can be especially beneficial to those who live in or around major events that occur for only a brief period and bring in massive amounts of tourists, creating high demand and soaring prices as a result. Moreover, it can be a terrific way to make some tax-exempt income while you are enjoying a personal vacation.

In the end, you must pay attention to the timing – and, most importantly, keep excellent records.